|Policy & Guidance|
|Compliance & Oversight|
|Research Involving Human Subjects|
|Office of Laboratory Animal Welfare (OLAW)|
|Animals in Research|
|Peer Review Policies & Practices|
|Intellectual Property Policy|
|Acknowledging NIH Funding|
|Invention Reporting (iEdison)|
|NIH Public Access|
A. Sandy Related Frequently Asked Questions
No. The Disaster Relief Appropriations Act of 2013 (Public Law 113-2) restricts award funds to institutions from the FEMA-declared major disaster states, which are: Connecticut, Delaware, Maryland, Massachusetts, New Hampshire, New Jersey, New York, Ohio, Pennsylvania, Rhode Island, Virginia, West Virginia, and the District of Columbia. Therefore institutions outside of these States are not eligible to receive funding.
By definition, supplemental funding can only be provided to currently active awards. For awards that have recently closed out there may be limited opportunities to re-activate the award; however, this should only be done if there are true programmatic needs or to fix an erroneous closure. Grants should not be re-activated solely to become eligible for supplemental funding requests. Instead grantees should contact their Program Official and/or Grants Management Specialist for further guidance.
Yes, ARRA awardees may apply for Sandy Supplements. However, the ARRA awardee is required by the OMB requirement to fully expend ARRA awards by September 30, 2013 (http://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-014.html). This may impact the ability of the awardee to request further funding.
Yes, Federal agencies may apply for Sandy Supplements as long as they have an active grant award with NIH and are in a FEMA declared major disaster state. However, given the limited amount of available funds and restrictions on supplementing appropriations of other agencies, Federal agency grantees should contact their Program Official and/or Grants Management Specialist for further guidance.
No. Even if a subaward is in one of the FEMA-declared disaster States the eligibility restriction applies to the actual grantee institution. So if the parent award institution is not from a FEMA-declared major disaster State the award is not eligible for Sandy Supplemental funding.
Although a grant may have multiple PIs, there is always only one grantee institution. So in accordance with the eligibility requirements, only a grantee institution in a FEMA declared major disaster State is eligible for an award. This is the requirement regardless of the number or location of PI(s) on an award.
DP2s and other multi-year funded awards are eligible to request funded extensions. Grantees should apply if they need additional time and NIH will make the most appropriate award based on the demonstrated need and in compliance with all applicable laws.
The purpose of this requirement is to provide maximum flexibility for applicants to request the assistance needed to recover from the storm, while helping NIH manage the limited disaster relief resources. So the FOA allows both types of requests to be submitted describing the investigator’s need for both additional time and the recovery of damaged equipment/supplies. ICs can use this information; set funding priorities based on the demonstrated need, and will exercise flexibility to award the supplemental funds in the highest priority areas.
All supplemental funding requests must include specific milestones that could be used for judging progress on the project in the extended project period. In addition, NIH will be publishing a term of award requiring all Sandy Supplemental awards to be completed 24-months after the award is issued.
Both strategies are allowable. In some cases submitting separate applications based on scientifically-distinct resources supporting specialized research activities may be most appropriate. Alternatively, an institution may submit a single application if it covers well-established activities to replenish lost animal resources used widely by many investigators. We strongly recommend discussing these alternatives with the applicable Program Officer for advice on handling this situation. It should be emphasized that, for R24 grants, funds will be provided in a single award with a 24-month budget and project period. No-cost-extensions will not be allowed; renewal applications will not be accepted.
There are multiple ways to handle this situation and the answer may differ depending on the specifics of the case. In most cases, we expect that a supplement to an existing grant should cover this situation. Another option is to submit an R24 application. However, resources requested for the R24 grant cannot duplicate or replace a request that can be made as a supplement to an existing grant (see RFA-OD-13-199). It is important to emphasize that the intention of the R24 is to rebuild populations of animal resources that existed before Hurricane Sandy, but not to provide additional funds required to distribute the animals for outside investigators. Support for such distribution should already exist in form of the maintenance upkeep of the Core/Project or through cost recovery. We strongly recommend discussing these issues with the applicable Program Officer for advice on handling this situation. It should be emphasized that, for the R24, funds will be provided in a single award with a 24-month budget and project period. No-cost-extensions will not be allowed; renewal applications will not be accepted.
B. General Questions
C. Communication with NIH
D. Application Delays
The NIH is committed to trying to accommodate late applications from investigators directly affected by extraordinary natural disasters and other overwhelming emergencies (such as Hurricane Katrina). There are some constraints because reviewers must have sufficient time to consider the applications prior to the review meeting. There is, however, no specific time limit for submission of such late applications from an institution that has had to suspend operations or applications where investigators at closed institutions play a major role in the applications. Instead, each late application submission will be considered on a case-by-case basis. For this reason, late submitting applicants must submit a cover letter noting the specific reasons for the delay. For less severe disasters the normal windows of consideration apply and a consideration of the time the institution was closed/under an evacuation order.
There are time constraints imposed for submissions made electronically through Grants.gov. If difficulties are encountered in submission due to an expired Funding Opportunity Announcement (FOA), please contact NIHGHR@nih.gov.
For further information, see http://grants.nih.gov/grants/guide/notice-files/NOT-OD-08-027.html and a recent update at http://grants1.nih.gov/grants/guide/notice-files/not-od-08-111.html.Note: It may be beneficial for some applicants who experienced losses to consider submitting a competing application in a following cycle. Possible submission dates may be found on the following website: http://grants.nih.gov/grants/funding/submissionschedule.htm.
E. Pending Applications
In regards to competing awards, a determination will be made by individual Institutes and Centers (ICs) on the appropriate manner to handle the award. There are numerous factors that NIH program and grants management staff will consider in determining the viability of the research at the present time. Possible scenarios include the following:
F. Pending Non-Competing Progress Reports
G. Patient Care / Clinical Trials
H. Reporting to the Office of Laboratory Animal Welfare
If no damage or impact to the program was sustained, reporting is not necessary.
For advice and guidance from the Office of Laboratory Animal Welfare regarding any animal evacuation, animal health, animal housing, IACUC activities, or occupational health and safety concerns, please e-mail OLAW@od.nih.gov or call 301-496-7163.
For information on disaster planning and response resources for animal care and use programs, see http://grants.nih.gov/grants/olaw/disaster_planning.htm.
I. IACUC Review at Host Institutions
It is important that the PI and his staff are appropriately integrated into the host institution's animal care and use program, including training (particularly of institutional policies or procedures that may be unique to the host institution) and occupational health programs. If the PI is able to provide documentation of training or occupational health information, the decision to accept such information rests with the host IACUC.Requests by PIs to be added to an existing similar protocol at the host institution should be handled in the same manner that the institution handles modifications to existing protocols.
J. Facilities and Administrative Costs (F&A)
K. Research Training Grants and Fellowships (NRSA)
L. Shared Resources
M. Significant Losses of Unique Research Tools and Information
N. Supplemental Time and Funds
In general there are no specific provisions for administrative supplements to address these needs. However, NIH will consider requests from grantees for additional funds on a case-by-case basis and subject to the availability of funds.
In addition, the grantee is allowed to rebudget up to $300,000 for A&R in a single budget period unless such rebudgeting would constitute a change in scope. Whether this constitutes a change in scope is best determined through discussion with the relevant project officer. Final charges for A&R must reflect offsets of all recoveries from other parties (insurance).
Q. Lab Displacement