Notice Number: NOT-OD-08-002
Release Date: October 9, 2007
National Institutes of Health (NIH), (http://www.nih.gov/)
The NIH continues toward its goal of a paperless grants process. Effective January 1, 2008, NIH will no longer provide paper notification of the Notice of Award (NoA) letters. Instead, NoAs will be sent solely via e-mail to grantee organizations and will be accessible in the eRA Commons through the Status module.
All award recipients are required to be e-mail enabled to allow for the electronic transmission of the NoA. Institutions registered in the Commons should verify the e-mail address on file is correct, or add the appropriate e-mail address. Authorized officials can edit the Institutional Profile in the award e-mail field. Any new/prospective grantee institution or organization must register a valid e-mail address in the eRA Commons Institutional Profile once the initial Commons registration process is complete. Organizations are encouraged to use a unique e-mail address that is not specific to an individual in order to avoid communication problems when personnel change. The organization is responsible for maintaining an accurate NoA e-mail address.
NIH provides an additional tool for monitoring NoA activity. On the eRA Commons web site, a query is available to view a report of issued NoAs. The query shows awards made to a particular organization over a selected time period (the organization’s IPF Number is required).
In addition to complying with a Congressional mandate to move from paper-based to electronic systems, these new procedures will also improve consistency and timeliness of communication between NIH, investigators, and institutions during the grant application process.
Inquiries about a specific NoA should be directed to the assigned Grants Specialist listed on the NoA. General inquires about changes to the NoA process may be directed to:
Division of Grants Policy
Office of Policy for Extramural Research Administration
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD 20892
Telephone: (301) 435-0938
FAX: (301) 435-3059
The following resources for the eRA Commons should be of assistance:
Weekly TOC for this Announcement
NIH Funding Opportunities and Notices
Office of Extramural
National Institutes of Health (NIH)
9000 Rockville Pike
Bethesda, Maryland 20892
Department of Health
and Human Services (HHS)
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