NIH Revised Notice of Award Letter

Notice Number: NOT-OD-07-060

Key Dates
Release Date: April 11, 2007

Issued by
National Institutes of Health (NIH), (http://www.nih.gov/)

NIH announces the revision of the Notice of Grant Award Letter, now known as the Notice of Award Letter (NoA).  The revised NoA has several enhancements and a new look and feel.  This NoA gives NIH the flexibility to make changes as needed and issue the NoA in PDF format resulting in a more user / reader friendly document. Listed below are the most notable enhancements. NIH will start to issue the revised NoA effective April 13, 2007

With the revision of the NoA, NIH strongly encourages all award recipients to become e-mail enabled to allow for the electronic transmission of the NoA.  An institution can easily become e-mail enabled when registering the prospective institution or organization in the eRA Commons hosted by the NIH.  Registering in the eRA Commons also allows faculty and staff to take advantage of the electronic submission and retrieval of grant information. Only an individual with signatory authority for the institution or organization in grant-related matters can register an institution.

To register in the eRA Commons, open the NIH eRA Commons homepage and click on the Grantee Organization Registration link. Follow the step-by-step instructions. The institution is registered when the information is completed, submitted (by pressing the Submit button) and confirmed by the NIH. 

For those institutions already registered in the Commons, if not already e-mail enabled, an authorized official can edit the Institutional Profile to include the appropriate e-mail address in the NGA e-mail field.  Changes to this address can be managed here as well. 

Notable Enhancements:
(New) PDF Attachment:  The revised NoA will be attached to an email in PDF format instead of being part of the text of the email; moving to the PDF format eliminates the excessive “white space” within the NoA. This helps to reduce the number of pages of the NoA.  Below are a sample of data items that will be displayed in the header and the text of the email.

Header:
From: ERA Notify (NIH/OD)
Sent:  day mo/dd/yr  07:00 PM
To:  Business Official
Subject: NoA: 1 R01 XX012345-01 PI: Jones, T
Attachment: NoA PDF

E-mail text:
Grant Number:  1 R01 XX012345-01
Principal Investigator:  Jones, T
Project Title:  Community Health Research
Institution:  University of XYZ
CFDA: 93.000
OC: 4000
PCC:  GBGD
Grants Management Officer:  Jamison, J Joana
Program Official:  Parker, Peter
Grants Specialist: Jay, Mary

(New) First Page:  In accordance with the NIH Public Access Policy, http://grants.nih.gov/grants/guide/notice-files/NOT-OD-05-022.html, a paragraph has been included to encourage award recipients to submit published publications to PubMed Central (PMC).

(Updated) Section I – Award Data:  This section has been revised to include a new data table and to reflect existing data in structured tables.  Specifically:

SUMMARY TOTAL FEDERAL AWARD AMOUNT YEAR (11)

GRANT NUMBER

TOTAL FEDERAL AWARD AMOUNT

3P01HL052490-11A1W1

$142,754

2P01HL052490-11A1

$23,596

TOTAL

$166,350

SUMMARY TOTALS FOR ALL YEARS

YR

THIS AWARD

CUMULATIVE TOTALS

11

$142,754

$166,350

12

$22,920

$91,900

13

$568,650

$695,910

14

$15,380

$860,760

(Updated) Section IV – Spreadsheet Summary:  The categorical budget data is now reflected in table format.

Inquiries

Inquiries about a specific Notice of Award should be directed to the assigned Grants Specialist listed on the NoA.  General inquires about these changes to the NoA may be directed to:

Division of Grants Policy
Office of Policy for Extramural Research Administration
National Institutes of Health
6705 Rockledge Drive, Suite 350
Bethesda, MD 20892
Telephone: (301) 435-0938
FAX: (301) 435-3059
Email: GrantsPolicy@od.nih.gov


Weekly TOC for this Announcement
NIH Funding Opportunities and Notices


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